Top 5 Meeting Company Tips for 2025 Teams

In 2025, the way organizations approach meetings and team-building is evolving rapidly. At UP Events, we’re passionate about helping teams thrive by delivering innovative, engaging, and seamless experiences. Here are the Top 5 Meeting Company Tips for 2025 Teams, packed with expert insights, actionable strategies, and the latest trends to ensure your next event is a resounding success.

1. Embrace Hybrid and In-Person Event Models

The landscape of corporate meetings is shifting. While remote work remains prevalent, in-person gatherings are making a powerful comeback. According to recent industry research, 59% of event professionals now favor in-person meetings for their unmatched impact on brand affinity and organizational success. Hybrid formats, however, are here to stay — offering flexibility for distributed teams and ensuring no one is left out.

Why it matters:

• In-person events foster deeper connections and collaboration.
• Hybrid models increase accessibility, allowing remote and international team members to participate.
• Organizations are planning further ahead, with bookings often made three to five years in advance to secure prime venues and dates.

Expert insight: “78% of organizers say in-person conferences are their organization’s most impactful marketing channel, and 80% state that in-person events are a critical component of their organization’s success.” (source)

At UP Events, we offer both fully in-person and hybrid event solutions at our Amsterdam West and Weesp venues, ensuring every team can connect in the way that suits them best. Learn more about our flexible event formats at UP Events.

2. Leverage Advanced Technology and AI

Technology is revolutionizing the way meetings are planned and executed. In 2025, AI-driven platforms are streamlining event management, from scheduling and agenda creation to real-time feedback and engagement analytics. Yet, only 37% of workplace meetings currently use agendas, highlighting a significant opportunity for improvement.

Best practices:

• Use AI tools to automate repetitive tasks and personalize attendee experiences.
• Implement smart scheduling and agenda management to keep meetings focused and productive.
• Explore asynchronous collaboration tools — 82.9% of professionals believe not all meetings require video, suggesting a shift toward more flexible, outcome-driven interactions.

Pro tip: Utilize interactive technologies like VR team challenges or real-time polling to boost engagement and make meetings memorable. Our VR Team Challenge is a client favorite, blending cutting-edge tech with team-building fun.

For more on the role of AI in meetings, see Harvard Business Review’s guide to AI in the workplace.

3. Prioritize Engagement and Connection

With 66% of organizations planning more events in 2025, the focus is squarely on boosting engagement and fostering genuine team connection. In-person events, in particular, are shown to significantly increase positive brand perception and team cohesion.

What works:

• Incorporate interactive formats, such as gamified challenges, breakout sessions, and hands-on workshops.
• Use creative activities — like our Expedition Robinson team challenge or cocktail workshops — to spark collaboration and creativity.
• Design events that encourage participation from all attendees, regardless of role or location.

Statistic: Two-thirds of event attendees report more positive feelings about a brand after attending an in-person event (source).

At UP Events, we specialize in experiences that break the ice, build trust, and leave lasting memories. Discover our most popular team-building activities at UP Events Activities.

4. Commit to Sustainability and Inclusivity

Sustainability and inclusivity are no longer optional — they’re essential. Companies are increasingly seeking out venues and partners that align with green practices and prioritize diversity, equity, and inclusion (DEI).

Key trends:

• 32% of event planners now prioritize accessibility and inclusivity when selecting venues.
• Government guidelines are evolving, requiring event organizers to consider environmental impact and provide accommodations for diverse needs.
• Sustainable catering, eco-friendly decorations, and digital event materials are becoming standard.

Professional quote: “Inflation, an abrupt DEI sea change, and younger generations entering the stage are reshaping the meetings industry.” (source)

We’re committed to sustainable practices at UP Events, from waste reduction to inclusive event design. Our venues are accessible, and we offer a range of green catering options to ensure every event is both memorable and responsible.

For more on sustainable event planning, visit Sustainable Events Alliance.

5. Stay Agile and Data-Driven

The pace of change in the events industry means agility is key. Nearly half of bookings are now made for events happening within the same year, but more organizations are also planning further ahead to ensure availability and quality.

How to stay ahead:

• Use data analytics to measure engagement, ROI, and attendee satisfaction.
• Adjust strategies based on feedback and real-time insights.
• Monitor recent news and government regulations to stay compliant and responsive to changing conditions.

Recent trend: 70% of meeting professionals in North America expect their meeting spend to increase in 2025, reflecting a bullish outlook and the need for strategic investment (source).

At UP Events, we use data-driven insights to continuously improve our offerings and ensure every event delivers maximum value.

Summary Table: Key Focus Areas for 2025 Meetings

Final Recommendations

• Blend in-person and virtual elements to maximize reach and inclusivity.
• Invest in AI and smart meeting tools for efficiency and engagement.
• Design events that foster genuine connection and creativity.
• Choose venues and partners committed to sustainability and DEI.
• Use analytics and stay agile to adapt to evolving trends and regulations.

By following these expert-backed strategies, your team can create impactful, future-ready meetings that drive connection, productivity, and organizational success.

FAQ: Top 5 Meeting Company Tips for 2025 Teams

Q1: What are the benefits of hybrid meetings for teams in 2025? Hybrid meetings combine the best of both worlds — face-to-face interaction and remote accessibility — ensuring all team members can participate regardless of location. This boosts inclusivity and engagement.

Q2: How can technology improve meeting productivity? AI-driven tools automate scheduling, agenda creation, and feedback collection, reducing administrative burden and keeping meetings focused. Interactive tech like VR and live polls also increases engagement.

Q3: Why is sustainability important for corporate events? Sustainable practices reduce environmental impact, align with corporate social responsibility goals, and are increasingly required by regulations. They also appeal to eco-conscious employees and clients.

Q4: What makes UP Events unique for team-building in Amsterdam? We offer fully customizable, all-in-one event solutions, including activities, catering, and entertainment, at two versatile venues. Our focus on creativity, connection, and customer satisfaction sets us apart.

Q5: How far in advance should I book a corporate event? While many bookings are made within the same year, we recommend planning at least 6-12 months ahead for larger events to secure your preferred date and venue.

Ready to plan your next unforgettable team event? Discover how we can help at UP Events.

References:

• Event Industry Statistics
• Harvard Business Review: How AI is Changing the Way We Work
• Event Marketing Statistics
• Sustainable Event Alliance
• UP Events