A relaxed business outing with BBQ and drinks is more than just a fun escape from the office — it’s a powerful way to foster team spirit, spark creativity, and build lasting connections. At UP Events, we specialize in transforming these moments into unforgettable experiences, blending delicious food, engaging activities, and seamless organization. Here’s how to plan a memorable, relaxed corporate BBQ event that delivers real value for your team.

Why Choose a Relaxed Business Outing with BBQ and Drinks?

A well-planned business outing with BBQ and drinks offers a unique blend of casual networking, team-building, and stress relief. According to Gallup’s State of the Global Workplace 2025, thoughtfully designed team events can significantly boost engagement, collaboration, and innovation. The Dutch BBQ scene, influenced by both tradition and global flavors, is perfect for bringing people together in a laid-back yet inspiring setting.

Best Practices for Planning a Relaxed Business Outing

1. Customization is Key

No two teams are the same, so why settle for a one-size-fits-all event? At UP Events, we tailor every aspect of your outing — from the BBQ menu to the activities and entertainment. Whether your team craves a classic Dutch BBQ, a fusion feast, or plant-based options, we’ve got you covered. Our venues in Amsterdam West and Weesp offer both indoor and outdoor spaces, ensuring flexibility for any group size or weather.

2. Embrace Sustainability

Sustainability is more than a trend — it’s a responsibility. We offer eco-friendly catering, minimize waste, and can incorporate sustainable activities like urban gardening or charity challenges. Choosing plant-based BBQ options and reusable tableware not only reduces your carbon footprint but also aligns your event with modern corporate values.

3. Prioritize Inclusivity and Accessibility

A relaxed business outing should be enjoyable for everyone. We ensure all activities are accessible, including for remote or hybrid team members through tech-driven engagement like VR challenges or digital check-ins. Our team works closely with you to accommodate dietary needs, mobility considerations, and cultural preferences.

4. Book Early and Rely on Professionals

Peak BBQ season in the Netherlands can fill up fast, especially for larger groups. Booking early secures your preferred date, venue, and activities. Our experienced event planners handle logistics, compliance, and customization, so you can focus on enjoying the day.

Unique Activity Ideas to Elevate Your BBQ Event

• Expedition Robinson Team Challenge: Inspired by the popular survival show, this activity builds teamwork and resilience.
• VR Team Challenge: Bring remote and in-person teams together with cutting-edge virtual reality games.
• Outdoor City Games: Explore Amsterdam or Weesp with interactive scavenger hunts and team missions.
• Cocktail Workshops: Shake things up with a hands-on cocktail (or mocktail) making session.
• Live Entertainment: Add a festive vibe with live music or a DJ.

Discover more engaging activities and workshops to customize your outing.

Legal and Safety Considerations

Dutch Government Guidelines

Safety and compliance are non-negotiable. In the Netherlands, BBQs are generally permitted in most public and private spaces, provided they don’t cause a nuisance. Always check local municipality rules, especially for parks or urban areas. For events with alcohol, responsible serving is essential, and larger gatherings may require a permit.

“Follow local government guidelines, implement digital check-ins, manage crowd flow, and communicate safety protocols clearly.” — Dutch Event Safety Advisory

Our team ensures all events adhere to the latest government guidelines, including fire safety, alcohol licensing, and crowd management.

Trends Shaping Corporate BBQ Events

• Year-Round BBQ: Dutch companies are embracing BBQs beyond summer, adapting menus for all seasons.
• Fusion Flavors: Expect Indonesian satay, Moroccan lamb, and other global influences alongside Dutch classics.
• Hybrid Events: Incorporating digital elements allows remote colleagues to join the fun, making your event more inclusive.
• Sustainable Choices: Eco-friendly venues, plant-based menus, and waste reduction are increasingly expected.

The Benefits: More Than Just a Good Time

A relaxed business outing with BBQ and drinks is a strategic investment in your team’s well-being and productivity. Benefits include:

• Stronger Connections: Shared experiences foster trust and camaraderie.
• Improved Collaboration: Team-building activities break down silos and spark new ideas.
• Enhanced Morale: A change of scenery and a bit of fun can do wonders for motivation.
• Positive Employer Branding: Memorable events show your commitment to employee satisfaction.

Why Partner with UP Events?

With over 15 years of experience and a 4.8 Google review score from more than 2,600 clients, UP Events is your trusted partner for seamless, impactful corporate outings. We offer:

• Large-scale capacity: From 15 to 5,000 participants.
• Full-service packages: Activities, catering, decorations, music, and entertainment — all in-house.
• Customization: Every detail tailored to your needs.
• Expert guidance: Professional event planners ensure compliance, safety, and creativity.

Explore our corporate event options or contact us for a personalized quote.

Success Story: A Relaxed Summer BBQ for 300

One of our recent clients, a leading tech company, wanted a relaxed summer outing for 300 employees. We designed a custom event at our Amsterdam West venue, featuring a fusion BBQ menu, live band, cocktail workshop, and Expedition Robinson challenge. The result? A 98% satisfaction rate, glowing feedback on team spirit, and several new cross-department collaborations.

Practical Tips for a Smooth Event

• Plan early: Secure your preferred date and activities.
• Communicate: Share event details, dress code, and safety guidelines in advance.
• Mix it up: Combine food, games, and entertainment for a dynamic experience.
• Think inclusively: Offer non-alcoholic drinks and vegetarian/vegan options.
• Trust the experts: Let us handle the logistics so you can relax and connect.

Useful Resources

• UP Events Activities
• UP Events Meetings
• UP Events Corporate Events
• UP Events Bachelor Party Ideas
• UP Events Workshops
• UP Events Team Building
• UP Events Event Agency Amsterdam
• UP Events School Activities
• UP Events Outings in Amsterdam
• UP Events Outings in Weesp
• Dutch Government Event Guidelines
• Gallup State of the Global Workplace
• BBQ Safety Tips

FAQ: Planning a RELAXED Business Outing with BBQ and Drinks

Q: How far in advance should we book our business BBQ event? A: We recommend booking at least 2-3 months ahead, especially for large groups or peak dates.

Q: Can you accommodate dietary restrictions and allergies? A: Absolutely! We offer a wide range of menu options, including vegetarian, vegan, gluten-free, and allergy-friendly choices.

Q: Are BBQs allowed at all venues? A: Most venues permit BBQs, but local regulations apply. We handle all permits and ensure compliance with Dutch safety standards.

Q: What if the weather is bad? A: Our venues in Amsterdam and Weesp feature both indoor and outdoor spaces, so your event can proceed rain or shine.

Q: Can remote team members join the fun? A: Yes! We offer hybrid event options, including VR challenges and digital participation, to include everyone.

Ready to plan a relaxed business outing with BBQ and drinks that your team will rave about? Contact UP Events today and let’s create something unforgettable together!