Large Event Space: The Ultimate Guide to Memorable Corporate Gatherings

2 August 2025

Estimated reading time: 6 minutes

Choosing the right large event space is the cornerstone of any successful corporate event, team-building day, or grand celebration. As the demand for unique, flexible, and sustainable venues grows, organizations are seeking more than just a room — they want a transformative experience. At UP Events, we specialize in delivering exactly that, offering large event spaces in Amsterdam and Weesp designed to inspire, connect, and delight.

Why Large Event Spaces Matter More Than Ever

The landscape for large venues is evolving rapidly. According to recent industry data, the Dutch Convention & Trade Fair Planning sector is projected to reach €472.9 million by 2025, reflecting a renewed appetite for in-person gatherings. However, the expectations for large event spaces have shifted dramatically:

  • 45% of European planners now prefer unique venues — from rooftop gardens to expansive outdoor locations — over traditional hotel meeting rooms.
  • Sustainability and technology are no longer optional; they’re essential. Dutch and EU regulations require venues to meet strict standards for waste management, energy efficiency, and accessibility.
  • Hybrid and immersive experiences are in high demand, blending physical and virtual participation for maximum inclusivity and engagement.

What Sets a Large Event Space Apart?

Selecting the right venue is about more than capacity. Here’s what makes a large event space truly exceptional:

  • Flexible layouts: Adaptable spaces that can host anything from intimate workshops to large-scale conferences or product launches.
  • Unique character: Venues with history, artistic flair, or stunning outdoor settings leave a lasting impression.
  • Advanced technology: Robust infrastructure for hybrid events, real-time analytics, and seamless connectivity.
  • Sustainability credentials: Green certifications and eco-friendly operations are now top priorities for organizations.
  • Comprehensive support: In-house catering, entertainment, and event management ensure a seamless experience.

At UP Events, our Amsterdam West location offers a sprawling 45,000 m² private event space, while our Weesp venue provides additional flexibility for groups of all sizes. Both are designed to meet the highest standards for large event spaces, large meeting rooms, and large conference rooms for rent.

Trends Shaping Large Event Spaces in the Netherlands

1. Technology Integration

Modern large event spaces are equipped with the latest tech — think AR/VR experiences, hybrid event platforms, and digital ticketing. These features not only enhance engagement but also provide valuable data for measuring ROI.

2. Sustainability and Compliance

With Dutch and EU regulations tightening, venues must demonstrate green practices. This includes energy-efficient operations, waste reduction, and accessibility for all guests. At UP Events, we’re committed to sustainable event management, ensuring every gathering leaves a positive impact.

3. Personalization and Wellness

Attendees expect more than a standard agenda. They want tailored activities, wellness options, and spaces that foster genuine connection. Our team-building experiences, from the Expedition Robinson challenge to VR Team Challenges, are designed to energize and unite participants.

4. Hybrid and Inclusive Solutions

Combining in-person and virtual participation is now a must. Our large event spaces are fully equipped for hybrid formats, ensuring everyone can join the experience — no matter where they are.

How to Choose the Right Large Event Space

When searching for “large meeting spaces near me” or “large event spaces near me,” consider these factors:

Venue Type

Key Advantages

Typical Use Cases

Large Meeting Room

Privacy, control, tech support

Board meetings, workshops

Conference Hall

Capacity, stage setup, breakout options

Conferences, trade shows, product launches

Outdoor Venue

Unique atmosphere, natural light, flexibility

Festivals, team-building, summer events

Selection depends on: event size, desired atmosphere, technical needs, weather considerations, and regulatory requirements.

Creative Ideas for Large Corporate Events

Immersive Team Challenges

Activities like our Expedition Robinson team challenge and VR Team Challenge are proven to boost engagement and foster collaboration. These experiences are ideal for large groups, offering excitement and meaningful interaction.

Live Entertainment & Themed Parties

From BBQ parties with live music to cocktail workshops, our events are designed to be memorable. Themed events and live entertainment create a vibrant atmosphere, encouraging networking and fun.

Breakout Sessions and Micro-Events

Large venues allow for smaller, focused gatherings within the main event. These breakout sessions enhance learning, networking, and creativity.

Outdoor City Games

Take advantage of our expansive outdoor spaces with Outdoor City Games, perfect for energizing large groups and exploring Amsterdam in a unique way.

Best Practices for Organizing Large-Scale Events

1. Book Early

High-demand venues in Amsterdam and Weesp fill up fast. Early booking ensures availability and the flexibility to customize your event.

2. Leverage Local Expertise

With over 15 years of experience, our team navigates logistics, regulations, and cultural nuances to deliver flawless events.

3. Customize Everything

From catering and decorations to entertainment and activities, every detail can be tailored to your vision. Explore our workshops and event packages for inspiration.

4. Foster Community

Plan networking opportunities and interactive sessions to deepen connections among participants. Our focus on experience and connection is reflected in our 4.8 Google review score from over 2,600 customers.

5. Measure Impact

Utilize real-time analytics and feedback to track engagement and optimize future events. Our hybrid solutions make it easy to gather insights and demonstrate ROI.

Regulations and Guidelines for Large Event Spaces

Organizing large events in the Netherlands requires adherence to strict health, safety, and sustainability standards. Key considerations include:

  • Health and safety protocols: Crowd management, emergency planning, and ongoing updates to comply with government guidelines.
  • Sustainability standards: Compliance with waste management, energy efficiency, and accessibility regulations.
  • Data privacy: Adherence to GDPR for secure handling of attendee information.

For the latest updates, consult resources like the Netherlands Enterprise Agency and Event Platform Netherlands.

Success Stories: Impactful Events at UP Events

Our clients consistently report higher satisfaction and repeat business when we prioritize sustainability and immersive experiences. For example, a recent corporate client hosted a product launch with a custom VR challenge and live entertainment, resulting in a 30% increase in attendee engagement and glowing feedback.

As one industry expert puts it:

“Planners don’t just need a meeting room. They need a place that fits their event perfectly, a venue that shapes the entire experience.”

Explore Our Large Event Spaces

FAQ: Large Event Spaces

What is considered a large event space? A large event space typically accommodates 100 or more guests, with flexible layouts for conferences, team-building, or celebrations. At UP Events, we can host up to 5,000 participants.

How far in advance should I book a large venue? We recommend booking at least 6–12 months in advance, especially for peak seasons or custom events.

Are your venues suitable for hybrid or virtual events? Yes! Our spaces are fully equipped for hybrid formats, with robust technology for seamless virtual participation.

What sustainability measures do you have in place? We prioritize green operations, including waste reduction, energy efficiency, and eco-friendly catering. Our venues comply with all Dutch and EU sustainability regulations.

Can I customize the event package? Absolutely. Every aspect — from activities and catering to decorations and entertainment — can be tailored to your needs.

What are the best activities for large groups? Our most popular options include the Expedition Robinson team challenge, VR Team Challenge, Outdoor City Games, cocktail workshops, and BBQ parties with live entertainment.

Additional Resources

Ready to create an unforgettable experience? Discover why UP Events is the leading choice for large venue hire, big halls for hire, and large halls for hire near you. Let’s make your next event extraordinary — contact us for a personalized quote!