Events for Large Groups: Creative Ideas, Trends, and Expert Tips

14 August 2025

Estimated reading time: 5 minutes

Planning events for large groups is both an art and a science — especially in today’s dynamic landscape where in-person, virtual, and hybrid experiences all play a role. At UP Events, we’ve spent over 15 years perfecting the craft of organizing unforgettable gatherings for companies, schools, and organizations across the Netherlands. Whether you’re seeking innovative party games for large groups, seamless virtual events for large groups, or memorable team-building activities, our expertise ensures your event is impactful, engaging, and stress-free.

Why Large Group Events Matter More Than Ever

The demand for events for large groups is surging. According to recent industry research, 66% of event planners expect to schedule more events in 2025, with a strong preference for in-person experiences. However, hybrid and virtual formats are also on the rise, with 74.5% of planners adopting hybrid models and 63% increasing investments in virtual activities for large groups. This shift is driven by the need for flexibility, inclusivity, and broader reach.

Key Value: Large group events are proven to boost brand affinity, foster collaboration, and create lasting connections among participants. In fact, two-thirds of attendees report more positive feelings about a brand after attending a well-organized event.

The UP Events Advantage: Full-Service, Customizable, and Scalable

What sets us apart? We offer complete event packages for groups of 15 to 5,000 participants, handling everything from activities and catering to decorations and entertainment. Our venues in Amsterdam West (45,000 m²) and Weesp provide both indoor and outdoor facilities, ensuring flexibility and comfort regardless of group size or weather.

Explore our full range of activities for large groups near me and discover how we can tailor every detail to your needs.

Trending Activities and Party Games for Large Groups

In-Person Experiences

  • Expedition Robinson Team Challenge: A thrilling outdoor adventure that encourages teamwork and friendly competition.
  • Outdoor City Games: Explore Amsterdam or Weesp with interactive challenges and puzzles.
  • Cocktail Workshops & Drinks: Perfect for socializing and unwinding after a productive session.
  • BBQ Parties with Live Entertainment: Enjoy delicious food and live music in a vibrant atmosphere.

Virtual and Hybrid Events

The virtual event market is booming, projected to reach $236.69 billion in 2025. Engagement rates for virtual events are impressively high, with attendees spending 27% more time online than at in-person gatherings.

  • Virtual Games for Large Groups: From online escape rooms to trivia challenges, we offer interactive experiences that keep remote teams connected.
  • Large Group Virtual Games: Real-time competitions, collaborative puzzles, and creative workshops — all accessible from anywhere.
  • Virtual Activities for Large Groups: Cooking classes, wellness sessions, and themed parties designed for remote participation.

Explore our virtual events for large groups and see how we make online gatherings just as memorable as in-person ones.

Office Party Games and Social Gatherings

  • Office Party Games for Large Groups: Icebreakers, scavenger hunts, and creative contests that energize any corporate event.
  • Mystery Dinner Games for Large Groups: Interactive dinner experiences where guests solve a mystery together — ideal for team bonding.
  • Party Drinking Games for Adults Large Group: Fun, responsible options that add excitement to celebrations.

For more inspiration, check out our workshops and corporate events pages.

Professional Advice: Planning for Success

1. Prioritize Engagement and Connection

Attendee engagement remains the top challenge for large group events. Incorporate interactive elements, gamification, and networking opportunities to maximize participation and satisfaction.

2. Leverage Technology for Seamless Experiences

Invest in reliable tech solutions for hybrid and virtual events. Real-time Q&A, breakout rooms, and personalized content keep remote attendees involved.

3. Focus on Flexibility and Customization

Every group is unique. We tailor activities, catering, and entertainment to your specific goals — whether it’s a product launch, anniversary, or school outing. Our event agency in Amsterdam is ready to help you design the perfect experience.

4. Ensure Accessibility and Inclusivity

Make sure your event is accessible to all participants, both in-person and online. This includes considering dietary needs, mobility requirements, and language preferences.

5. Plan for Sustainability and Compliance

Sustainability is increasingly important, with 12.5% of planners prioritizing eco-friendly venues and practices. We align our services with your organizational values and ensure compliance with local regulations, including health, safety, and data privacy.

Unique Insights: Trends Shaping Large Group Events

  • Micro Events: Smaller, targeted gatherings are up 16% in 2024, offering higher engagement and ROI.
  • Wellness and Mindfulness: Yoga, meditation, and wellness breaks are now standard in many agendas.
  • Diversity and Inclusion: 23.8% of planners consider D&I a key factor in event planning.
  • Rising Costs: Inflation and supply chain issues require creative budgeting and resourcefulness.

Success Stories: Creating Impactful Experiences

Over 2,600 satisfied clients have rated us 4.8 stars on Google, reflecting our commitment to quality, creativity, and service. From multinational corporations to local schools, our events consistently deliver results — boosting morale, strengthening teams, and creating unforgettable memories.

Read more about our school activities and outings in Amsterdam or Weesp.

FAQ: Events for Large Groups

Q: What are the best activities for large groups near me? A: We offer a wide variety of options, including outdoor challenges, creative workshops, and virtual games for large groups. Explore our activities for inspiration.

Q: How do you keep virtual events for large groups engaging? A: By incorporating interactive elements like live polls, breakout sessions, and gamified challenges, we ensure high engagement and participation in all our virtual events.

Q: Can you accommodate dietary restrictions and accessibility needs? A: Absolutely! All our events are fully customizable, including catering and accessibility options to ensure everyone feels welcome.

Q: What is the ideal group size for your venues? A: Our Amsterdam West location can host up to 5,000 participants, while our Weesp venue offers flexibility for both small and large groups.

Q: How far in advance should I book an event? A: We recommend booking as early as possible, especially for large groups or peak seasons. Contact us for a personalized quote and consultation.

Additional Resources

Ready to create an unforgettable experience for your team, school, or organization? Contact us today for a personalized quote and discover why UP Events is the leading choice for events for large groups in Amsterdam and beyond.